Privacy Policy

This Privacy Policy describes how SGMA ("SGMA", "we", "our", or "us") collects, uses, and protects your personal information when you use our mobile application ("Application" or "Service") and outlines your rights regarding this data.

By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Definitions

• Account: A unique profile created for a student, parent, or staff member to access the Service.
• Application: The SGMA mobile app or online platform provided by SGMA.
• Device: Any device used to access the Service, such as a smartphone, tablet, or computer.
• Personal Data: Any information that identifies or relates to an individual.
• Service: Refers to the SGMA Application and its related platforms.
• Service Provider: A third party that processes data on behalf of SGMA.
• Usage Data: Automatically collected data related to your interaction with the Service.
• You: The user accessing the Service, including students, parents, and staff.

2. Types of Data Collected

2.1 Personal Data

We may collect the following personal information:

• Full name
• Email address
• Phone number
• Address (including city, state, postal code)
• Student roll number or ID
• Academic information (e.g., grades, attendance)
• Any other data voluntarily provided by you

2.2 Usage Data

Collected automatically when using the app, including:

• IP address
• Device and browser information
• Pages visited, session duration
• Error reports and diagnostics

2.3 App Permissions

With your explicit consent, we may access:

• Location data: We collect your device's location information when you use the gatepass feature. This is used to verify your location when requesting or processing gatepass requests for security and administrative purposes. Location data is only collected when you actively use the gatepass feature and is not tracked continuously in the background.
• Camera and photo library (for homework submissions or ID)

You can manage app permissions via your device settings. Note that location permission is required for the gatepass feature to function properly.

3. How We Use Your Data

• To facilitate learning and school administration
• Manage student records and academic performance
• Send notices or academic updates
• Enable communication between staff and parents/students
• Gatepass Management: We use your location data to verify and process gatepass requests. This helps ensure the security and authenticity of gatepass entries and exits, allowing school administration to track and manage student movements for safety purposes. Our system includes security measures to detect and prevent location spoofing or manipulation to maintain the integrity of the gatepass verification process.
• Improve the Service and user experience
• Comply with school and regulatory requirements

4. Sharing Your Data

Your data may be shared:

• With Service Providers for hosting, analytics, or communication
• With education authorities or regulators if legally required
• With parents or legal guardians (for minors)
• With your consent

5. Data Retention

We retain personal data for as long as required to fulfill educational or administrative purposes, or as mandated by law. Location data collected for gatepass purposes is retained only for the duration necessary to process and verify gatepass requests, and may be kept for administrative records as required by school policies. Usage data may be retained longer for analytics or system security.

6. Data Transfers

If your data is processed outside India, we ensure compliance with applicable data protection laws and necessary safeguards.

7. Your Rights

You have the right to:

• Access, update, or delete your personal data
• Request a copy of your data
• Withdraw consent where processing is based on consent
• File a complaint with a data protection authority

Contact the SGMA administration to exercise these rights.

8. Children's Privacy

As an educational institution, we collect and manage data related to students under 18 with appropriate consent from parents or guardians. We do not use student data for marketing purposes.

9. Security

We implement reasonable technical and administrative safeguards to protect data. However, no system is completely secure, and we encourage cautious use of personal information online.

9.1 Location Data Security

For gatepass functionality, we employ advanced security measures to ensure location data integrity, including:

• Detection of developer mode and mock location settings
• Verification of GPS signal authenticity and consistency
• Multi-factor validation of location data accuracy
• Monitoring for suspicious location patterns or anomalies

Any attempt to circumvent these security measures, including the use of location spoofing applications or developer tools to falsify location data, may result in immediate restriction of gatepass functionality and may be subject to disciplinary review by school administration.

10. External Links

Our Service may include links to external resources. We are not responsible for the content or privacy policies of those websites.

11. Updates to This Policy

This Privacy Policy may be updated from time to time. Changes will be posted here with the updated "Last updated" date and may also be communicated through official SGMA channels.

12. Contact Us

For any questions or concerns about this Privacy Policy, please contact: